Administrative Assistant

Full job description

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Industrial facility or establishment
• Manufacture
• Retail/wholesale establishment/distribution centre
• Factory or plant

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Evaluate daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Recruit and hire staff
• Supervise office and volunteer staff
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 11-15 people

Computer and technology knowledge

• MS Windows

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Invoices
• Business process management
• Accounting

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability

Health benefits

• Health care plan

Other benefits

• Other benefits

Support for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees

Support for youths

• Offers on-the-job training tailored to youth

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people