Summer Village of Rochon Sands

Office/Park Coordinator

The Summer Village of Rochon Sands  is seeking a highly organized and detail-oriented Office/Park Coordinator  to join our team. The ideal candidate will play a crucial role in supporting  daily administrative tasks and coordinating activities for the Rochon Sands  Municipal Office and the Rochon Sands Provincial Park and Narrows Provincial  Recreation Area Campgrounds.

 Essential Duties and Responsibilities:

Summer Village of Rochon Sands  Municipal Office

  • Assist  in handling incoming calls, emails, and inquiries.
  • Manage  cash receipts.
  • Manage  accounts receivable/Accounts payable.
  • Maintain  and organize office filing systems, both physical and digital.
  • Order  and manage office supplies inventory.
  • Ensure  office equipment is properly maintained and serviced.
  • Assist  in the administration and distribution of tax notices.
  • Ensure  adherence to legislative requirements such as the Municipal Government Act,  and the Summer Village bylaw and policies.
  • Monitor  social media and update website.
  • Assist  in organizing Council and Intermunicipal meetings.
  • Deliver  consistent, knowledgeable customer service in a professional, timely manner.
  • Perform  other related tasks and functions as assigned by the Chief Administrative Officer.

 Provincial Park Campground/ Parks  Office

  • Responsible  for performing daily administrative tasks for the Provincial Park Campground  Office.
  • Supervise  summer student office staff
  • Ensure  that safety procedures and standards are followed by all personnel in relation  to their job duties.
  • Ensure  that the Park office is operational and open reasonable hours for guest access.
  • Manage  the online campground reservation system.
  • Prepare  reports as required by CAO and Alberta Parks.
  • Collaborate  with relevant stakeholders for park-related activities.
  • Ensure  that camping fees in both parks are being collected.
  • In  coordination with Public Works Supervisor ensure that daily inspection of  both the Rochon Sands Provincial Park and the Narrows Reaction Area are being  done.
  • In  coordination with Public Works Supervisor ensure adequate portable water  supply and firewood is available. This includes maintaining adequate garbage  removal and sewer disposal.

Education & Experience  Requirements

  • High  school diploma or equivalency required; additional relevant certifications  are a plus.
  • Excellent  communication skills, both verbal and written.
  • Relevant  experience in customer service, reception, office administration, and  accounts payable/receivable.
  • Valid  Alberta Class 5 Driver’s license with a favourable driving record.
  • Prior  related experience in a municipal setting or public sector is considered an  asset.

Competencies (Knowledge, Skills,  Abilities)

  • Proficient  in computer skills (MS Office) required.
  • Experience  with accounts payable/accounts receivable software.
  • High  level of interpersonal skills and a willingness to learn systems and new technology  is required.
  • Personal  initiative, the ability to work independently, and as a team-player.
  • Ability  to handle confidential information with discretion.
  • Highly  organized and detail-oriented.

 Position Details:

  • Full-time  hours during the peak campground season. Off-season hours may be reduced.  Negotiable.
  • Monday  to Friday – (some evenings and weekends required).
  • Compensation:  To be negotiated.

 How To Apply:

  • To  apply, please submit your resume and cover letter detailing your relevant  experience and qualifications to cao@rochonsands.net
  • Please  include Office/Park Coordinator Application: in the subject line.

 Closing Date: The competition will remain open  until a suitable candidate is found.

 We thank all applicants and advise  that only those candidates selected for an interview will be contacted.

                                                                           Summer  Village of Rochon Sands

                                                                                            Municipal  Office

                                                                        #1 Hall  Street, Rochon Sands, AB T0C 3B0

                                                                                           PH:  403.742.4717

 

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