Drumheller Youth Development Program

Admin Assistant – Bookkeeper

Direct your resumé with references to:

Verina Staven, Project Manager

info@drumhelleryouth.com

Job Responsibilities:

General Admin:

• Provides administrative support to ensure efficient operation of office.

• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

• Works closely with Program Coordinator and Project Manager to ensure smooth operations for programs.

• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

• Makes arrangements for food services and other logistics in the carrying out of project or event activities.

• Exhibits polite and professional communication via phone, e-mail, and mail.

• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Bookkeeping:

• Competence with MS Excel and common accounting software

• Maintain an accurate record of financial transactions

• Manage chequing accounts for Badlands Community College and the Drumheller Youth Project

• Follow the policies for invoice handling, cheque issuance and signatory compliance

• Update and maintain the general ledger

• Reconciliation of entries into the accounting system

• Recording of debits and credits

• Maintain the trial balance, by a reconciliation of general ledgers

• Account reconciliation to assert the accuracy of transactions

• Provide budget detail to Program Coordinator and Project Manager for submission to the Federal government per Quarterly Report requirements

Employment Details:

• You will be working for the Drumheller Youth Development Program (a program funded by the Government of Canada under the Canada Service Corps)

• This position is part-time at approximately 15 hours per week

• The workplace facility is the Badlands Community College (as well as virtual from home)

• Rate of Pay:  $18/hr. under contract initially

• Start Date:  September 27, 2021

• Pay Period:  every two weeks (with submission of invoice)

• Benefits include mileage @ $0.49.5/km. while performing duties for the Drumheller Youth Project

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